Privacy Policy
KidzQuest Activity Camps Privacy Policy
Effective Date: Jan 2025
Last Updated: Jan 2025
At KidzQuest Activity Camps, safeguarding your personal information is our priority. This Privacy Policy explains how we collect, use, and protect the personal data of parents, guardians, and children who engage with our services.
1. Who We Are
KidzQuest Activity Camps is a UK-based provider of multi-activity day camps for children. We are committed to operating in accordance with the General Data Protection Regulation (GDPR) and other relevant data protection laws.
If you have questions about this policy, you can contact us:
Email: info@kidzquestcamps.co.uk
Postal Address: St James Primary School, Thursley Rd, Elstead, Godalming, GU8 6DH
2. What Data We Collect
We collect personal data to ensure we can provide a safe, fun, and tailored experience for every child. The information we collect includes:
- Parent/Guardian Information: Name, contact details (phone, email, address), emergency contact information.
- Child Information: Name, date of birth, gender, health conditions, dietary requirements, and additional needs (e.g., SEN or accessibility needs).
- Consent Data: Permissions for photography, emergency medical treatment, and participation in specific activities.
- Payment Information: Billing details for registration and payment processing (handled securely by [insert payment processor name, if applicable]).
3. How We Use Your Data
We use your personal data for the following purposes:
- Ensuring the health, safety, and well-being of your child during camp.
- Communicating with parents/guardians regarding registration, updates, and emergencies.
- Managing camp activities and tailoring experiences to meet individual needs.
- Administering financial transactions securely.
- Complying with legal and regulatory requirements.
4. How We Store Your Data
- Personal data is stored securely on password-protected systems or in locked physical storage.
- Only authorised personnel, such as camp directors, instructors, or safeguarding leads, have access to this information.
- Data transmitted electronically is encrypted to prevent unauthorised access.
5. Data Sharing
We do not share your personal data with third parties unless:
- It is necessary to comply with legal requirements.
- It is required in an emergency to protect your child’s health (e.g., sharing information with medical professionals).
- You have provided explicit consent.
6. How Long We Retain Your Data
- We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy.
- Health and safety records may be retained for a longer period if required by law.
- After the retention period, personal data will be securely deleted or destroyed.
7. Your Rights
Under GDPR, you have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request corrections to inaccurate or incomplete data.
- Deletion: Request the deletion of your data where appropriate.
- Restriction: Request restrictions on how we process your data.
- Objection: Object to specific data processing activities.
- Data Portability: Request transfer of your data to another service provider.
To exercise any of these rights, contact us at info@kidzquestcamps.co.uk.
8. How We Protect Your Data
We implement robust measures to ensure your personal data is secure, including:
- Encryption of electronic data.
- Regular audits of our security practices.
- Training staff in data protection protocols.
- Limiting access to authorised personnel only.
9. Photography and Media Consent
- Photographs or videos of children may be taken for promotional purposes. Consent for this is collected during registration.
- If consent is withheld, no images of your child will be used in any materials.
10. Third-Party Services
If we use third-party services (e.g., payment processors, IT systems), we ensure they comply with GDPR and other relevant data protection laws.
11. Updates to This Policy
We may update this policy periodically to reflect changes in our practices or legal requirements. Any updates will be communicated via our website or email.
Your trust is important to us, and we are committed to safeguarding your privacy. By submitting your registration form, you acknowledge and agree to our data privacy practices as outlined above.